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EUROPEAN UNION – Proposed digital portal will streamline Posted Worker compliance.
November 25, 2024
By: Clara Excler
On November 13, 2024, the European Commission (EC) put forward a proposal to implement a single digital portal for companies that provide services and post workers to other EU Member States. There are currently five million posted workers across the EU Single Market. A key administrative challenge faced by employers is to comply with diverse documentation requirements associated with Posted Workers Regulations in each Member State while also managing 27 different processes that are currently in place for national Posted Worker notifications.
Main purpose of the proposed digital portal.
The digital portal aims to reduce administrative burdens and costs for businesses that post workers to Member States by streamlining the Posted Worker notification process (referred to as an e-Declaration). This will support competitiveness in the EU and ensure that Posted Worker protections established under EU and national law remain intact. Ideally, this initiative would also reduce non-compliance.
What the new process will look like.
The new portal will integrate with the Internal Market Information System (IMI), which Member States already use to enhance cooperation, and which is already facilitating central registration of Posted Workers in freight transport.
The public interface will be available in multiple languages and will use a standardised electronic form to collect key data points required by the EC.
Member States will choose whether or not to use the single digital portal. Those opting to use the system would commit to imposing no additional declarations or information requirements on companies submitting Posted Worker registrations and inform the European Commission six months before it begins using the portal. They will also have the option to opt out at any time.
Newland Chase insights
The adoption of the proposal is not yet guaranteed and could take significant time to take effect. However, the voluntary nature of Member State participation and the existence of current infrastructure may play in its favor.
Some countries with advanced systems and high-demand data requirements may decide not to adopt the e-Declaration. However, it could be a valuable solution for Member States that have not yet digitized the registration process for Posted Workers. An initial group of nine Member States have announced that they will align their current information requirements with the common form devised by the Commission.
We are monitoring how this update unfolds and will continue to provide guidance as more information becomes available. As always, don’t hesitate to reach out to your Newland Chase dedicated contact or submit an inquiry here should you have any specific questions regarding this announcement.
This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.
