In addition to removing Georgian nationals from the Simplified Work Visa Scheme, Poland has implemented significant changes to its foreign employment framework, effective December 1, 2025. The amendments introduce standardized documentation requirements, increase government fees, and further define when foreign nationals are eligible for a work permit exemption.
Employers and foreign nationals who initiated applications or employment arrangements before December 1, 2025, may continue under the prior rules, provided their authorizations remain valid.
Standardized Documentation and Mandatory Electronic Filing
The new regulation establishes a uniform list of documents required for work-permit and employer-declaration applications. Submissions must now include:
- Electronic copies of passports or identity documents
- Proof of payment of government fees
- Certified translations of documents not issued in Polish language
- Evidence of professional qualifications – if applicable
All applications and supporting materials must be filed electronically via the official government portal introduced in 2025.
Increased Filing Fees and Government Charges
The new regulations introduce higher application fees, including a significant increase in fees for the Employer Declaration for Entrusting Work (increased to PLN 400 from PLN 100). Work permit fees also increased.
Clarification of Permit-Exempt Activities and New Time Limits
The amended rules provide clearer guidance on activities that may be performed without a work permit or declaration, including:
- Participation in EU or international assistance, cooperation, or training programs
- Certain foreign-language teaching roles
- Accredited foreign journalists and limited artistic or audiovisual work (up to 30 days per year)
- Guest lectures, short-term academic activities, internships, and defined research engagements
- Practice in regulated professions (e.g., medical, pharmacy, physiotherapy) under valid licensure
At the same time, stricter duration limits now apply to seasonal, short-term, and delegation-based assignments. In particular, foreign delegations are generally limited to three (3) months per calendar year and only for clearly defined activities such as installation work, training, or trade-fair participation.
This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.
