VIETNAM – Update on business visa compliance.

January 20, 2025

By: Paul Buckley, Writer, Newland Chase

Vietnamese immigration authorities have reinforced their stance on business visa compliance, signaling a shift in expectations for companies hosting foreign business travelers. This update outlines key requirements and recommendations to ensure alignment with Vietnam’s immigration policies.

Key compliance expectations.

1. Host-sponsored DN Visas vs. self-sponsored e-visas.

Business travelers engaging with a host entity in Vietnam are expected to enter on a DN visa sponsored by the host organization. This ensures proper monitoring and compliance with local requirements, such as temporary stay registrations with local police.

2. Mandatory temporary stay registration.

Although landlords are responsible for temporary registrations, companies must ensure compliance for their foreign business travelers. Host-sponsored DN visas simplify this process by formalizing the relationship between the visitor and the host entity.

3. Transparent trip declarations.

For self-sponsored e-visas, the purpose of entry must be clearly declared as business. Ambiguities or misaligned declarations (e.g., work or tourism) can lead to compliance issues during inspections.

Potential risks with e-visas.

Authorities have raised concerns over the use of self-sponsored e-visas, particularly when applied repeatedly by the same individual. Frequent applications can raise red flags and may result in visa denials. Inspections have highlighted cases where the use of e-visas has conflicted with compliance requirements, prompting stricter oversight.

Recommendations for companies operating in Vietnam.

To mitigate risks and remain compliant, companies operating in Vietnam should:

• Use DN visas: Prioritize host-sponsored DN visas for foreign business travelers, even for short-term engagements. This approach ensures compliance and simplifies oversight.
• Avoid over-reliance on e-visas: Limit the use of self-sponsored e-visas and avoid repetitive applications for the same individual.
• Be proactive with registrations: Ensure temporary stay registrations are completed for all foreign visitors. Non-compliance can attract penalties during inspections.
• Monitor regulatory changes: Vietnam’s visa policies are subject to change, and companies should regularly review updates to ensure continued compliance.

Vietnam’s reinforced immigration policies underline the importance of proactive visa management. Adopting the recommended practices will help companies ensure compliance, avoid disruptions, and maintain smooth business operations in Vietnam.

For tailored advice or assistance with Vietnam’s visa and immigration requirements, contact Newland Chase today.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.